Production Management for Community Theatre

Everything your show needs. In one place.

Callboard brings your cast, crew, and parents together schedules, content, communication, and casting, all under one roof. Less email. More theatre.

Start Free See Features

Free for directors to start. Cast and parents always free.

The Wizard of Oz Spring 2026

Cast members

88%

Avg. attendance

Mar

Tech Rehearsal

2:00 – 8:00 PM · Main Stage

Full Cast Stage Crew Tech

Mar

Scene 3 & 4 Rehearsal

4:00 – 6:00 PM · Main Stage

Partial Cast Director

Why directors choose Callboard

Built for the way theatre actually works

Community theatre runs on goodwill, late nights, and group texts. Callboard replaces the chaos with something that actually works for everyone involved.

Rehearsal scheduling that everyone can see

Build your full rehearsal schedule once. Every cast member, parent, and crew member sees exactly what they need to see filtered to their role. No more "which rehearsal am I called for?" texts.

Cast, crew, and parents one platform

Invite your entire production into a single place. Actors see their scenes and schedule. Parents track attendance and get directions. Crew access the content they need. Everyone has exactly the right view.

A home for every script, score, and note

Upload scripts, audio tracks, blocking videos, costume references, and director notes. Attach them to specific rehearsals so cast always know what to prepare. No more hunting through email chains.

Attendance tracking that does the math

Mark attendance after each rehearsal and let Callboard calculate percentages automatically. Spot who's falling behind before opening night not the week of.

A full crew, with the right access

Invite your Stage Manager, Musical Director, Choreographer, and more. Each person gets access configured for their role the MD sees scores, the costume designer sees visual references. You control what everyone sees.

Auditions, casting, and promotions built in

Share a public audition link, let people book slots, and run your casting board. When you publish the cast list, roles update automatically auditionees become actors with a single click.

Available on iOS

In everyone's pocket. Not just yours.

The Callboard iOS app puts rehearsal schedules, call times, scene assignments, and content in the hands of your entire cast, parents, and crew — without anyone needing a laptop.

Cast see their call times, scenes, and RSVP status the moment you publish.
Parents track upcoming rehearsals and get one-tap directions to the venue.
Directors mark attendance at rehearsal and manage the show — no desktop required.

Download on the App Store

Why subscribe

Theatre is hard enough without the admin

Callboard is free to start and free for everyone you invite. A subscription unlocks the tools that serious productions need.

Your whole company, not just your cast

Free accounts give you a great foundation. A subscription brings in your full crew Stage Manager, Musical Director, Choreographer, Costume Designer, Set Designer, Marketing Director each with their own tailored view. One place for everyone running the show.

Configurable access that respects how your company works

Every community theatre is different. Subscribers can configure exactly what each crew member can see which rehearsals, which cast members, which content. You set the permissions, they see what they need, nothing more.

Auditions and casting from link to curtain call

Generate a public audition link, share it anywhere, and let people sign up themselves. Run your casting board, publish your decisions, and watch roles assign automatically. No spreadsheets, no reply-all emails, no chaos.

You look good. Your cast appreciates it.

When parents can check rehearsal times at 10pm without calling you, when actors can pull up their scenes without asking, when your Stage Manager has everything they need that's what makes a production feel professional. Callboard makes that easy.

Start free. Upgrade when you're ready.

Free for directors to explore. Cast and parents are always free. Subscribe to unlock your full production team.

School

.edu email or manual approval

$299/yr

Unlimited shows · 75 members · Full AI

Company

$499/yr

Unlimited shows · 75 members · Full AI

Starter

Free

1 show · 20 members · No AI

All plans include

Scheduling & rehearsal management

Unlimited parents (always free)

Cast & role management

AI show creation & scene breakdown Paid

Full crew roles & permissions Paid

Auditions & casting board Paid

Start Free Get School or Company Access

Everything Callboard does

The complete feature list

Everything included in Starter and paid plans, side by side.

Feature	Starter	School & Company
Productions
Number of productions Active shows at one time	1	Unlimited
Show setup wizard Roles, venues, audition slots	✓	✓
Manual show & scene creation Build your production by hand	✓	✓
AI-assisted show creation Generate rehearsal schedules and scene breakdowns automatically	—	✓
Cast & Parents
Cast members Active cast per production	Up to 20	75 per org
Unlimited parents Always free to invite	✓	✓
Guardian accounts for under-16s Parent holds account, child appears in cast	✓	✓
Multiple children per parent One login, all children visible	✓	✓
Role & scene assignments Character, scenes, call schedule	✓	✓
Attendance tracking Per rehearsal, auto-calculated percentage	✓	✓
Scheduling
Rehearsal schedule Full schedule with date, time, location, cast call	✓	✓
Role-filtered schedule views Each person sees only their relevant rehearsals	✓	✓
RSVP to rehearsals Cast confirms or declines	✓	✓
Directions to venue One tap to open Maps from schedule	✓	✓
Rehearsal reminders Email notifications 24 hours before	—	✓
Content Library
File uploads Scripts, audio, video, notes, music, visual	—	✓
Attach content to rehearsals Cast sees relevant files per rehearsal	—	✓
Crew content uploads Staff can upload their own content	—	✓
Crew & Team
Staff roles Stage Manager, MD, Choreographer, Costume, Set, Marketing	—	✓
Leadership roles Director, Assistant Director, Producer	—	✓
Configurable permissions Admin sets what each crew member can see	—	✓
Team tab Full crew directory with contact info	—	✓
Auditions & Casting
Public audition link Unique URL per show, no login to view	—	✓
Auditionee self-signup Free accounts via audition link	—	✓
Casting board Drag and drop, double-casting support	—	✓
Automatic role promotion Auditionee becomes actor when cast	—	✓
Mobile
Mobile-optimised Works on any smartphone	✓	✓

Coming soon

What's next for Callboard

We're building the tools that community theatre has always needed. Tell us what matters most to you.

Script access with in-app notes

Read your script directly in Callboard and take notes right alongside it. Director annotations, blocking notes, personal reminders — all in one place, always with you.

Your public profile

A public page for every artist on the platform — your credits, your headshot, your upcoming shows. Build your presence in the community one production at a time.

Discover opportunities near you

Find out what other productions are auditioning in your community. Whether you're looking for your next role or your next director, Callboard connects you to the local theatre scene.

Conflict reporting

Cast flag their unavailability before the schedule is locked. No more last-minute surprises. Directors see conflicts as they come in and can plan around them from the start.

Line learning mode

Tap to hide your lines and test yourself against the script. Work through your scenes anywhere, anytime. The only line learning tool built specifically for community theatre.